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DCV 2018 Chistmas weekend 7th to 9th December

As we are growing, so too are our events!

This year we will have our traditional Christmas party at the Kings Lodge on Friday 7th December 2018 at 7pm. Full details here 

THEN on Sunday 9th we will have a Christmas ride on both tracks and road to Causey Arch cafe where we can loiter and enjoy tea/coffee/butties/cake before ambling back

We have reserved 20 places for the Christmas party but may be able to get more. Either purchase a ticket or let us know you will be coming and when you will pay.

We also need to know if you intend to come on the ride so we can let the cafe know how many to cater for.

Message us here or get in touch via social media

2018 Kit ordering open

We have been working hard to get the ordering of Kalas kit working again and are pleased to announce that we can now order all 2018 Male kit.

Womens and Kids pricing will follow in the next couple of days.

Within the next 2 weeks full online ordering will also be available, ordering at present is via email.

Click here to go to the kit shop page

Let us know what you think!

 

DCV News Video 30.03.18

Here is the latest news video which covers –

  • Clubs 3rd Birthday club ride on April 1st
  • Club Points – New system with rewards
  • April Formal meeting on 09.04 followed by birthday cake!
  • Membership system and cards summary
  • Club kit update
  • Club youth coaching update

 

DCV AGM 2018 Minutes

DCV AGM 2018 – minutes of meeting (5th February 2018)

DCV Annual General Meeting – Monday 5th February 2018

Present:

George Kinghorn (Chairperson)

Angela Phillips (Secretary)

Steve Down (Treasurer)

Gary Abela

Harry Walker

Dave Tomlinson

Paul Bosomworth

Gordon Kirkup

John Hitch

David Nicholson

Karen Partington

Iain Buil

Neville Cain

Chris Graham

Joschka Rafte

Neil Aldworth

Mark Lowery

David Kell

Neil Morton

 

Apologies: None

 

Chairperson’s Statement

 

George opened the meeting by thanking everyone for attending and revisiting the minutes of the previous AGM (2017). He pointed out matters previously raised which had been successfully carried out by the club since as well as those which hadn’t, due to lack of ownership by the membership. He pointed out that from January 2018, Sunday runs were being carried by Neil Morton in addition to those on a Saturday. He also raised the issue of club discount with the suggestion of approaching Cycle World in Sunderland (TBC).

 

George reiterated the fact that he would be continuing his role as Chairperson albeit to a reduced level due to concentrating on his businesses as well as continuing to provide I.T. support to the club.

 

Treasurer’s Statement

 

SD confirmed that the club had paid out £377 by way of affiliations, web fees and catering whilst receiving £600 into club funds via club memberships. He provided a full breakdown of financial transactions and raised the issue that transactions didn’t include fees for affiliation to the RTTC (Road Time Trials Council) for time trials (T.T.s).

 

George queried whether the club wished to be involved in T.T.s.

 

GK replied that it would give the club credibility and queried the number of members who would like to be involved in such. Following a positive show of hands, it was decided that the issue would be discussed at the next formal meeting.

 

Election of Officials

 

The following official roles were proposed and seconded by members:

 

  • Chairperson – George Kinghorn
  • Secretary – DT
  • Treasurer – Jackie Morton
  • Welfare Officer – GK
  • Go Ride Contact – AP

 

Club Goals Management Structure

 

George queried what the membership would like to see as the goal of the club, suggesting the simple objective ‘To ride together’. He added that there was no formal committee meeting as it had been agreed that the formal meeting on the first Monday of the month would be such.

 

DT queried whether these meetings would be minuted to which George responded that they would.

 

New Membership System

 

George explained that the BC system the club is currently using isn’t meeting the needs of the club as it doesn’t provide welcome emails or membership reminders unless members are also a BC member. Therefore, he proposed that the club change to using Membermojo which did provide all of this. He added that the system was both available online and offline, provided branded membership cards (QR code, photo, logo and contact details), a membership welcome pack (via email) and sends emails. He explained that there is an annual fee based on the number of members which includes email support and all online functions (membership database, custom forms, automatic renewal reminders, mailing lists, member directory, attendance register, mobile support, self-print membership cards, PayPal and offline payment processing).

An optional add-on service is a full colour double sided plastic membership card printed from the membership database and delivered direct to the club or to each member’s address. Therefore, the cost of using such a system would involve a membership card fee of £3.00 to members. George then raised the issue of the club membership fee asking if members would like to continue paying the current individual fee of £16 which would provide £12 to the club after covering the £3 membership card payment and the annual system software fee of £1. The membership agreed to continue the current rate of membership fee with a positive show of hands.

 

DT suggested that there be an unwaged membership fee in line with other clubs. This would be considered at the next formal meeting.

 

PB asked whether the membership fee would include insurance.

 

George replied that it wouldn’t but pointed out that the BC system didn’t either unless you had also taken out BC membership.

 

DT suggested using Cycling UK membership in order to gain insurance for members. This was accepted as possibility and would be discussed at the next formal meeting.

 

NC asked how club membership fees would be used, suggesting holding maintenance sessions.

 

DT confirmed that Evans could provide cycle maintenance sessions for the club.

 

DK raised the issue of buying a Garmin for the ride leaders which was well received by the group.

 

NM suggested purchasing club gilets or road tops in different sizes to sell to new members, creating unity and providing a low cost starter kit option.

 

Election of Non Mandatory Roles

 

George reminded the group that it had been identified in previous meetings that other roles which were not mandatory were desired/needed by the club. The following non-formal roles were proposed and seconded by members:

 

  • Membership Secretary – AP
  • Kit Co-ordinator – JH
  • Club Run Captain – NM
  • Events Secretary – IB
  • Social Secretary – JH
  • Club Points Coordinator – DK
  • IT Systems – George Kinghorn
  • Ride Leaders (RLs) – various (see below)

 

George raised the question of the Strava Group being a resource for members only. This was unanimously agreed by the group. In relation to club kit, he suggested that the club could brand a cheaper gilet for approximately £20 – £25.

 

DT responded with the suggestion that the club increase the membership fee to £30 to include a gilet or cycling top.

 

JR suggested that ride leaders use Strava instead of Plotaroute when planning rides as he had experienced problems when trying to download routes on to his mobile phone.

 

George replied that there shouldn’t be a problem as long as the files were GPX.

 

NM added that there should always be a default run in preparation for inclement weather conditions.

 

DN added that there should be 8 regular routes from which 4 could be selected each week by RLs. These could then be downloaded by participants on to their Garmin if so wished.

 

DT further added that there should be a range (8-10) winter rides between Nov and March held within a library.

 

George suggested that prospective RLs speak to existing RLs to gain insight and experience. He also responded to the suggestion of providing A & B rides by pointing out there were insufficient members at present, adding that Thurs sessions were intended to meet this need.

 

ML proposed that South Durham members could be RLs for that area.

 

George added that a buddy system would be a positive move for the club to support new members. He then moved on to discuss events beginning with the successful Monday meetups suggested by JH. He then suggested the arranging of other social events by the club such as away days and curry evenings.

 

NC proposed a visit to Manchester Velodrome.

 

NM added the proposal of a track session at Middlesbrough Sports Village.

George concluded the discussion on events by suggesting that the club present prizes at the formal meeting on a Monday to those who have earned such through the club points incentive scheme.

 

A.O.B.

 

George suggested that members might like to support roles within the club. NC replied that this was something he would like to do to which George suggested the role of vice secretary. This was accepted by NC.

 

George then suggested that the next four weeks of rides should be discussed at the next formal meeting.

 

NM replied that the weather should improve after February so it would be better to delay this.

 

DK stated that he was unable to download a file on DCV Forum to which George replied that he would investigate.

 

George reminded the group that he was participating in the 3 day Vintage Bike Festival in Buxton, Derbyshire and wondered if this should be a club event.

 

NM suggested that the club join the Youth Hostel Association (YHA) which costs approximately £40 per year.

 

With no further business to discuss George closed the meeting.

 

 

DCV Youth Coaching Winter plan

Hi All,

Just wanted to let you know that Ive taken the hard decision to postpone the next coaching session until the end of January to both let the festivities happen and also to allow me to finally get a coaching team together to make things even better.

Thanks loads for your support in 2016, Merry Christmas and here’s to a even better 2017.

George Kinghorn

DCV Chairman

DCV Christmas Fundrasing for Treetops Children’s Ward at University Hospital North Durham

It was decided at last year’s AGM that we should do something charitable this year, and as such we are launching this appeal. I’ve been in touch with Treetops Children’s Ward at University Hospital North Durham and arranged to collect toys on their behalf to use as gifts for the kids at Christmas and for further use during the year.

The culmination of this will be a small club run (fancy dress encouraged) to the hospital to deliver the toys. I’m hoping to drum up some media interest also.

Please see the attached flyer; if every member and those who follow on FB were to collect or donate even a small amount, collectively this would make a massive difference to the ward. The flyer (DCV-Charity-Ride-V3) is designed to be printed out and passed around friends and family, and placed in your workplaces. I’d really like to see everyone get involved and show what a caring bunch we are..! I will arrange collection of all toys donated, or alternatively a cash donation can be made to the website on the flyer (www.gofundme.com/2eubz8b8) and all monies received will be spent on toys.

New or boxed and good condition toys only please,at the request of the hospital.

Thanks in anticipation of your support and generosity.”

Steve Down

DCV Secretary